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Post Info TOPIC: Duplicated Invoice and VAT


Member

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Date:
Duplicated Invoice and VAT


Hi

I have just started working at a company and can see that they have lots of duplicated invoices on their sales ledger that were reported in their last VAT return which they do quarterly. I want to clear these off before I submit my return for the last quarter but I'm not sure what the best thing to do is.

Should I issue credit notes against them to keep the VAT element or is there something else I can do?



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Guru

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Date:

If they are genuinely duplicates then you should be able to delete them.



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Senior Member

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Wouldn't just deleting them mean they have overpaid due to the higher VAT on sales?

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Matthew



Veteran Member

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Hi,

Matt is correct. The only way is to raise credit notes and make note that these credit notes refer to duplicate entries.

Julie

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Julie Johnson

Domino VAT Accounting Ltd



Guru

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Posts: 1453
Date:

It depends on whether they are on standard or cash accounting for VAT. If cash accounting then they wouldn't have paid extra VAT as the invoices haven't been paid. But whichever it is I would credit these invoices to keep a proper audit trail, and definitely credit them if they are on standard VAT accounting as they will then be able to claim back the overpaid VAT.

How come there were so many duplicate invoices?



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Pauline



Newbie

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Posts: 1
Date:

Hi there,

I have double invoices...I was thinking that everything will be ok after credit note ,but now customer balance is in minus.What can I do?
Thanks in advance.

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Senior Member

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Posts: 237
Date:

You've replied to a very old thread from 2015. You would possibly have been better starting your own with more info including the standard introduction. Your post does not give much info/context.

Only today a customer has flagged up that I have inssued an invoice twice (due to the engineer raising two job numbers for one job). I will simply credit the second invoice and be straight but we do not use an accounts package and the error was flagged very quickly. However if this happens after the end of a VAT quarter I follow the same process.

For the customer balance to be in minus it implies that the customer has actually paid both invoices or that it has been written off as a bad debt at some point and the VAT claimed back. If the customer has genuinly paid both invoices and one is duplicate then surely the correct and honest course of action would be to issue a refund to them or to credit it against their next purchase/service/whatever.



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Julie



Master Book-keeper

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Posts: 7102
Date:

Agree with Julie. But you also haven't introduced yourself and we always ask newbies.

So start another thread and on it do the intro, which is:-


Usual stuff - what prof body do you belong to, do you work for yourself or in a practice/ firm, are you a bookkeeper or accountant, what qualifications, how long in role, where up to in your studies-what exams passed/with what body/in midst of doing, where based, what you did before this role? That sort of thing. Helps get to know you but also how best to pitch answers.



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Joanne

Winner - Bookkeeper of the Year 2015, 2016 and 2017

Thoughts are my own/not to be regarded as official advice,which should be sought from a suitably qualified Accountant.

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